Terms of Service

Service Provider

AI Act Fundamentals is a service provided by [Company Name] Oy (business ID: [y-tunnus]), a company registered in Finland.

• Registered address: [Street Address], [Postal Code] [City], Finland
• Contact email: legal@aiactfundamentals.eu
• Contact phone: +358 [number]
• VAT ID: [FI-number]

Service Description

AI Act Fundamentals provides online training content about the EU AI Act. Our service includes educational materials, quizzes, and completion certificates designed to help organizations meet AI literacy requirements under the EU AI Act. The service is provided on a subscription basis for organizations.

The service is designed for business and organisational use. By subscribing, you represent that you are acting on behalf of an organisation in a professional capacity and not as an individual consumer.

User Obligations

By using our service, you agree to:

• Provide accurate information during registration and training
• Use the service only for its intended educational purpose
• Not share your account credentials or invitation links inappropriately
• Not reproduce, distribute, or create derivative works from our training content
• Comply with all applicable laws and regulations

Fees and Payment

Access to the service requires a paid subscription. Subscription plans and pricing are presented at the time of purchase or as agreed in your organisation's order form.

• Payment method: Payments are processed securely via Stripe using a credit or debit card. AI Act Fundamentals does not store your card details; all payment data is handled by Stripe in accordance with PCI DSS standards
• Currency: All prices are in euros (EUR) and exclude VAT, which is added where applicable
• Billing cycle: Subscriptions are billed annually in advance unless otherwise agreed
• Renewal: Subscriptions renew automatically at the end of each billing period. We will notify you at least 30 days before renewal
• Cancellation: You may cancel your subscription at any time through the cancellation function in the platform. Cancellation takes effect at the end of the current paid billing period, and you will retain access until then. No pro-rata refunds are provided for the remaining period
• Failed payments: If a payment fails, we will notify you and may suspend access until payment is received. Your subscription remains active for 14 days to allow you to resolve the payment issue

Educational Content Disclaimer

The training content provided by AI Act Fundamentals is for educational purposes only and does not constitute legal advice. While we strive to provide accurate and up-to-date information about the EU AI Act, this content should not be relied upon as a substitute for professional legal counsel. Completing the training does not guarantee compliance with the EU AI Act. Your organisation is solely responsible for its own compliance assessments and implementations. Organizations should consult qualified legal professionals for specific compliance guidance.

Data Protection and Privacy

Your use of the service is subject to our Privacy Policy, which describes how we collect, use, and protect personal data.

Data processing terms (GDPR Art. 28): Where your organisation acts as a data controller and AI Act Fundamentals processes personal data on your behalf, the following terms apply automatically as part of these terms of service:

• Scope of processing: We process personal data (names, email addresses, training progress, quiz results, and certificate records) solely for the purpose of providing the training service as described in these terms
• Instructions: We process personal data only on your documented instructions, unless required by EU or Finnish law
• Confidentiality: All personnel authorised to process personal data are bound by obligations of confidentiality
• Security measures: We implement appropriate technical and organisational measures as described in our Privacy Policy
• Sub-processors: We use sub-processors (as described in our Privacy Policy) and will inform you of any changes, giving you the opportunity to object
• Data subject rights: We assist you in fulfilling your obligations to respond to data subject requests
• Deletion: Upon termination or upon your request, we will delete or return personal data in accordance with our Privacy Policy retention schedule
• Audit rights: We make available information necessary to demonstrate compliance with GDPR Art. 28 and allow for audits upon reasonable notice

By accepting these terms, you also accept these data processing terms. No separate signature is required.

Intellectual Property

All training content, materials, quizzes, graphics, logos, and certificates ("Training Materials") are the property of AI Act Fundamentals or its licensors and are protected by copyright and other intellectual property laws.

Your licence: We grant your organisation a limited, non-exclusive, non-transferable licence to:

• Access and use Training Materials on the platform for internal employee training
• Print and store completion certificates for organisational records and compliance documentation
• Share completion reports with relevant managers within your organisation

Restrictions: You may not:

• Reproduce, redistribute, or publish Training Materials outside the platform
• Create derivative works, adaptations, or translations of Training Materials
• Use Training Materials to develop competing training products or services
• Remove copyright notices or proprietary markings
• Share login credentials or allow unauthorised access to the platform

Completion certificates issued through the service remain valid as documentary proof of training completion. Certificate verification through the platform is available only during an active subscription. After subscription termination, account and training data is deleted in accordance with our Privacy Policy, and online verification is no longer available.

Limitation of Liability

To the maximum extent permitted by law, AI Act Fundamentals shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of or inability to use the service. Our total liability shall not exceed the amount paid by you or your organization for the service in the twelve months preceding the claim.

Suspension and Termination

Termination by us for cause: We may terminate or suspend your access in the following circumstances:

• Immediate suspension: If you breach intellectual property restrictions, compromise platform security, or engage in illegal activity, we may suspend access immediately with written notice
• Termination for material breach: If you materially breach these terms and fail to remedy the breach within 30 days of written notice, we may terminate your subscription
• Termination for non-payment: If payment is overdue for more than 30 days, we may suspend access and terminate the subscription with 14 days' written notice

Termination by us without cause: We may terminate your subscription for any reason by providing at least 90 days' written notice. In such cases, we will refund any prepaid fees for the unused portion of the subscription period on a pro-rata basis.

Service changes and discontinuation: We reserve the right to modify, limit, or discontinue the service (or any part of it) with at least 90 days' written notice. If a change materially reduces the functionality you have paid for, you may terminate without penalty and receive a pro-rata refund of prepaid fees.

Termination by you: You may cancel your subscription at any time through the cancellation function in the platform. Your subscription ends at the end of the current paid billing period.

Upon termination:

• Your access to the platform and training content ends on the termination date
• Completion certificates issued before termination remain valid as documentary proof, but online verification is no longer available after data deletion
• We will retain your data in accordance with our Privacy Policy
• Provisions regarding intellectual property, limitation of liability, and governing law survive termination

Force Majeure

Neither party shall be liable for delays or failures in performance caused by events beyond its reasonable control, including natural disasters, war, pandemic, government action, or major infrastructure failures. The affected party must notify the other party promptly and take reasonable steps to resume performance.

If a force majeure event continues for more than 60 days, either party may terminate the subscription without penalty.

Governing Law

These terms shall be governed by and construed in accordance with the laws of Finland, without regard to its conflict of law provisions. Any disputes arising from these terms or the service shall be subject to the exclusive jurisdiction of the courts of Finland.

Changes to Terms

We may update these terms from time to time. For non-material changes (corrections, clarifications), the updated terms take effect upon posting with a new effective date.

For material changes — including changes to fees, payment terms, liability, termination rights, or data processing — we will notify you by email at least 30 days before the new terms take effect. If you do not agree with a material change, you may terminate your subscription without penalty by providing written notice before the effective date.

Your continued use of the service after the effective date of any change constitutes acceptance of the updated terms.

Contact Us

If you have questions about these terms of service, please contact us at legal@aiactfundamentals.eu.